Exhibitor Appointed Contractors Work Authorization Form

Deadline: April 30, 2025

USE OF EXHIBITOR APPOINTED CONTRACTORS

Exhibitors using display houses or service contractors other than Freeman Companies (the Official Service Contractor) are required to provide Certificates of Insurance (COI) for non-official contractors for Comprehensive General Liability in compliance with the laws of Orlando, Florida.

As the exhibiting company representative, you are responsible for advising AVIXA and The Freeman Companies of the contact information for your contractor. No outside contractor personnel will have access to the Show floor unless this form and a Certificate of Insurance form, for each contractor, are on file with InfoComm show Management by April 30, 2025.

Installation/Dismantle personnel may pick up set-up and move-out badges onsite at security checkpoints.

Note: Certificates of Insurance are mandatory and must list: AVIXA, The Orange County Convention Center and The Freeman Companies as additionally insured. The dates covered must be 6/4/2025 – 6/18/2025.

Please refer to the Exposition Rules and Regulations for detailed requirements. The COI form can be either uploaded on your Exhibitor Resource Center Dashboard (within the Exhibitor Resources Tile) or sent to the provided address, as seen in the Liability Insurance Policy link.

EXHIBITOR CONTACT INFORMATION:

*Required Field

Exhibitor Company *

Exhibitor Booth # *

Exhibitor Phone *

Exhibitor Email *

INSTALLATION & DISMANTLE CONTACT: (This should be the company and contact person that is installing and/or dismantling your booth or providing services on the Show.)

Contractor Company *

Contractor Contact *

Contractor Address *

Contractor Phone *

Contractor Email *

Upload Contractor Certificate of Insurance here.

2 MB file limit.

QUESTIONS: Please contact the Exposition Operations Coordinator at +1.703.273.7200.

EAC Form

Exhibitor Appointed Contractors Work Authorization Form

Deadline: April 30, 2025